Prove what arrived - and that it has not changed

Sooner or later somebody asks for the invoice you booked in March: the accountant, the auditor, the tax office, or the supplier who says it was never paid. The spreadsheet row is not the answer - the document is.

What You Do

1

It is kept as it arrives

Every invoice taken in is copied into a local archive, without being asked, before anything is read from it - including the ones that could not be read at all.

2

Search the originals

Tools → Original documents... searches by invoice number, by supplier, or by the file name it came in as.

3

Open it, or let it go

The original opens as the PDF it always was. A document you no longer want to keep can be forgotten - and the archive tells you what is there and how much room it takes.

The archive of original invoices, searched by supplier

Why the Archive Can Be Trusted

Addressed by content, not by name

Each original is identified by its own SHA-256 hash. Two copies of the same file are one document in the archive, however they were named - and a file that has been edited is a different document, not the same one.

Searched by what you remember

You rarely remember the file name. Search by the invoice number off the paperwork, by the supplier, or by part of the name - the archive matches all three against what was read at the time.

A folder you can point at

It is a directory on your own disk, not a service. You can back it up with everything else, move it, or decide you do not want it and turn the keeping off.

Unreadable files are kept too

A file that could not be read is still what the supplier sent. The archive keeps it, because "we received this and could not read it" is a thing you may need to prove.

Other Things People Do With It

Turning a month of invoices into one spreadsheet · Checking whether an invoice has already been paid · Keeping the invoices off somebody else's server

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Everything happens on this computer - your invoices are never uploaded.